Job Summary:
The Office Administrative Assistant/Receptionist provides comprehensive support to employees and guests in the Ferrovial US corporate office. This role includes front desk responsibilities, administrative support, meeting and travel coordination, office supply and vendor management, and general office upkeep. This position is a temporary contract role.
Key Responsibilities:
• Greet visitors and manage front desk operations with professionalism and a positive attitude.
• Answer and direct incoming calls appropriately.
• Coordinate conference room calendars and internal meeting logistics.
• Manage travel arrangements, calendar scheduling, and expense reports for directors.
• Maintain the break room and ensure supplies are stocked (including dishwashing and restocking refrigerators).
• Process office purchases via Amazon, Instacart, and other web-based platforms.
• Support office vendors and service providers (e.g., Nespresso, Canteen, Very Trust).
• Perform general clerical duties (e.g., filing, scanning, photocopying, binding presentations, mail distribution).
• Provide backup support to other administrative assistants and the Office Manager.
• Assist with coordination of corporate events and internal activities.
• Support the Security and General Services team with administrative tasks.
Desirable Experience:
• 2+ years of experience in office administration, including calendar and travel coordination, event support, and expense reporting.
• Proven ability to perform receptionist duties in a fast-paced, professional environment.
Skills & Competencies:
• Strong organization and multitasking abilities.
• Excellent verbal and written communication skills.
• Professional demeanor, discretion, and interpersonal skills.
• Self-starter with the ability to manage priorities and meet deadlines.
• Bilingual (English-Spanish) is a plus, but not required.
Technical Proficiency:
• Proficient in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint).
• Comfortable navigating web-based tools for purchasing and scheduling.
Work Environment & Physical Requirements:
• Primarily an office environment with a quiet noise level.
• Must be comfortable speaking frequently with guests and vendors.
• Regular physical tasks: walking, bending, standing, lifting (up to 30 lbs) for restocking supplies.
• Occasional movement of office items or meeting/event setups.
...Reports To: Vice President of Technology Overview: Were seeking an experienced Embedded Software and Systems Engineer to contribute to the continued evolution of mission-critical software and hardware platforms used in critical communications systems across North...
Job Title: Mold Set-Up Technician Location: Fountain Inn, South Carolina Pay: $40/hr + $45/day per diem Hotel accommodations paid for Travel reimbursement provided Plenty of overtime available Position Summary: We are actively seeking a skilled and safety...
...location: Akron, OH Headquarters Responsibilities Develop, support, and implement the ongoing strategy of the FE physical security compliance programs to meet company, state, and federal regulatory requirements (NERC, NRC, PJM, TSA, etc.) Ensure effective...
Role : Facilities Space Planning Assistant Location : El Segundo, CA (onsite) Duration : 1 Year THE ROLE: Were looking for a proactive and detail-oriented Facilities Planning Assistant to join our Facilities team at the El Segundo Campus. This is an exciting...
...Looking for a Night Shift Production Employee to work onsite in Casa Grande, AZ. Pay: $20/hr, Overtime Pay: $30/hr Night Shift: 6 PM to 6 AM (12 hours; 8 hours are paid at 22/hr, 4 hours OT pay 33/hr) Benefits: 2 weeks PTO, 8 paid holidays, 401k, Insurance, $2...