Office Admin & Executive Personal Assistant Job at Confidential, Orange County, CA

ZjFRUXhpQ3NTREM2UlVtUHY0RUxtMDFxOWc9PQ==
  • Confidential
  • Orange County, CA

Job Description

Position Details: We are looking for a highly capable, self-motivated, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and ensure seamless operations at our Irvine HQ and the CEO’s personal residence. This hybrid role requires a strong systems thinker, who can independently solve problems, learn quickly, and take initiative. The ideal candidate brings emotional intelligence, accountability, and a proactive approach to both administrative and personal assistant duties.

What You'll Do:

Office Administration & Workplace Support

  • Own the front-of-house experience and ensure a polished, welcoming environment.
  • Manage supply inventory, vendor coordination, facility upkeep, and meeting room logistics.
  • Assist in new hire welcome processes and company event coordination.
  • Maintain tidy, organized workspaces and reinforce operational policies.

Executive & Administrative Support

  • Manage a dynamic calendar, coordinate travel, and handle confidential projects.
  • Run point on meal coordination, small errands, and miscellaneous requests during in-office hours.
  • Act as a reliable gatekeeper and buffer for scheduling conflicts and communications.
  • Track expenses, manage account details (e.g., toll road, subscriptions), and reconcile reports.

Personal Support (Residence & Errands)

  • Coordinate residential service providers and ensure upkeep of key household spaces.
  • Handle recurring errands: grocery shopping, dry cleaning, local pickups/drop-offs.
  • Maintain a running schedule of appointments, services, and home-based tasks.
  • Support the planning of small private events and seasonal gatherings (1–2 per year).

Special Projects

  • Take on one-off assignments with full ownership and attention to detail.
  • Execute on tasks ranging from vendor research to gift purchasing and logistics management.
  • Deliver timely, polished results with minimal follow-up.

What You Bring:

  • 3+ years of experience supporting senior-level executives in a hybrid personal/professional role.
  • Proven ability to grasp technical tools and systems quickly and operate them with confidence.
  • High level of personal accountability, follow-through, and self-direction.
  • Strong critical thinking and problem-solving skills—you don't just flag problems, you solve them.
  • Exceptional discretion, maturity, and professional judgment.
  • Friendly and clear communication style, both verbal and written.
  • Strong working knowledge of Microsoft Office, Google Workspace, and Slack or similar platforms.
  • A valid driver’s license and reliable vehicle for errands and offsite support.

Why This Role Is Unique:

You won’t just support an executive, you’ll become a key part of how their life runs. You’ll need to be sharp, responsive, emotionally intelligent, and systems-savvy. In return, you’ll be trusted with meaningful responsibilities, encouraged to lead processes, and work in a dynamic environment that rewards excellence.

Job Tags

Seasonal work, Work at office, Local area, Work from home,

Similar Jobs

Commonwealth Medical Services

Sleep Medicine Physician (MD/DO) - South Dakota Job at Commonwealth Medical Services

 ...Sleep Medicine Physician (MD/DO) Position Summary The Sleep Medicine Physician provides comprehensive evaluation, diagnosis, and management of sleep disorders across adult and/or pediatric populations, depending on training and credentialing. This role emphasizes... 

Always Best Care

Vietnamese-Speaking Caregiver Day Shift Dementia Care Houston (77084) Job at Always Best Care

Always Best Care - JobID: 2534076 [Nursing Assistant / Health Aide] As a Caregiver at Always Best Care, you'll: Assist clients with daily activities such as bathing, dressing, and grooming; Administer medication and provide companionship; Prepare meals and assist with ...

Inteva Products

Material Handler/Forklift Driver Job at Inteva Products

 ...Description Promote safety in the workplace and work to all safe practices Drive and perform daily checks on forklift Provide daily inventories as required Load and unload trucks per dock windows Review material for any damage while unloading Scan... 

Sitter.com

URGENT: Sitter Wanted - Reliable Childcare Nanny, Sitter Needed In El Paso, Tx Preferably Live In & Friendly Family Environment Job at Sitter.com

 ...wage we offer is $7.25 per hour.If you are interested in this opportunity and believe you'd be a great fit for our family, please feel free to message us. We look forward to hearing from you!Please visit to view full details and to apply. Lots of jobs to choose from!

IW Group

Creative Director Job at IW Group

 ...Join to apply for the Creative Director role at IW Group Inc. Join to apply for the Creative Director role at IW Group Inc. Get AI-powered advice on this job and more exclusive features. This range is provided by IW Group Inc.. Your actual pay will be...