Job Description

We are actively interviewing for the following position so if you are interested please apply now

MAIN PURPOSE OF JOB

The Receptionist is responsible for performing clerical tasks within an office setting to support daily operations as well as providing administrative support. Their primary duties include greeting visitors, accepting deliveries, delivering packages to employees and setting up meetings. The Receptionist needs to deliver exceptional customer service assistance and provide an overall welcoming environment. This dynamic on-site position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

KEY RESPONSIBILITIES

• Complete a broad variety of administrative tasks on behalf of members of the leadership team including:
• Collecting and preparing information for meetings with staff and outside parties;
• Composing and preparing correspondence; reserving meeting rooms;
• Maintaining contact lists; making travel arrangements; and
• Completing expense and mileage reports.
• Greet visitors and notify staff of visitor’s arrival
• Inventory and order office supplies
• Maintain and stock the reception area and common areas
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Other:

• Manage catering requests for working lunches and entertaining visitors as and when required by ensuring the appropriate refreshments are ordered
• Coordinate with other members of the administrative team to replenish office materials such as printer supplies, paper, office supplies, snacks, etc.
• Provide internal and external event management support.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meals and expense reporting
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Manage sensitive matters with a high level of confidentiality and discretion
• Sustain an annual calendar of routine or repeating meetings and events.
• Complete ad hoc projects or other duties as assigned.

PERSON SPECIFICATION

Experience & knowledge

Essential

• Must have excellent written and verbal communication skills while representing senior executives
• Must have excellent organizational skills to ensure matters are dealt with in the most efficient and suitable manner
• Must be able to successfully multi-task when handling a busy workload
• Must have advanced computer skills, particularly Microsoft Office (i.e. Word, Outlook, PowerPoint and Excel) required
• Must have a working knowledge of office administrative practices and procedures

Desirable

• Experience working within a biotech company or similar area
• Experience working within a high-tech industry and/ or a growing company
• Apple IOS experience a plus

Job Tags

Similar Jobs