Job Description

Position Summary:

The Imports Coordinator is a key member of the organization, directly supporting Purchasing Management and Imports through a sequence of daily, weekly, and monthly tasks. Over time, the Imports Specialist will have the opportunity to learn and grow within other areas of the department including Imports Buying, Purchasing, and Transportation/Logistics. The ideal candidate has traditional food buying experience, preferably within a food distributor, and possesses strong organizational skills along with being a high-energy team player.

Responsibilities:

• Import Coordination
• Aid our Senior Imports Manager with the coordination of freight and customs clearance
• Record keeping:
• Organization of shipping documents and internal import trackers.
• Weekly reports on shipments status.
• Support on the inventory: daily reports on imports out-of-stock and potential out-of-stock items.
• Learning the end to end Importing process, from utilizing the Demand Reporting to cutting POs to sending those POs to vendors.
• Working with vendors directly, establishing working relationships over time.
• Interfacing with Receiving and Transportation Teams, ensuring efficient deliveries for FCL, LCL, and air shipments.
• Special Orders and R&D Management (As part of vetting & sourcing new items)
• Manage the flow of Special-Order requests through to appropriate buying members and keep a log of ongoing statuses.
• Learn our new item Research & Development process, in order to serve as a backup to Purchasing Management. Serve as point of contact with disseminating R&D updates, providing weekly R&D updates to sales team.
• Log item requests, coordinate with appropriate buyers and management for approvals.
• Time Permitting: (Domestic) Transportation Coordination:
• Backhauls: Tracking and coordinating backhauls across buying team.
• Arranged Freight: Obtaining quotes from carriers, utilizing the best option from a timing and costing perspective. Consolidating loads where possible.

Qualifications:

• 2+ years of import experience required - food purchasing experience or food importing experience preferred
• Knowledge and use of Microsoft Office Tools (Proficiency with Excel)
• Good organizational skills, attention to detail, and accuracy.
• Strong oral and written communication skills.
• Must be able to communicate with personnel at all levels of the organization including ownership.
• Self-starter with the ability to set priorities and multi-task to achieve our organizational goals.
• Spanish, French, or Italian speaking candidates

Benefits:

• 401(k)
• 401(k) matching
• Dental Insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Company website:

EEO M/F/D/V

Our company recruits, hires and promotes individuals without regard to race, creed, color, religion, age, gender, national origin or ancestry, marital status, sexual orientation, veteran status, or physical or mental disability unrelated to an individual's ability to perform the job, or any other status protected by law, all in accordance with applicable Federal, State or Local Laws.

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