Job Description

Currently seeking an organized and professional Human Resources Assistant to support the daily operations of a Private Family in Syosset, NY.

This role will be key in managing payroll, scheduling, staff coordination, and a range of administrative tasks to ensure smooth operations for both corporate and domestic functions.

The ideal candidate will be proactive, detail-oriented, and able to manage multiple responsibilities with discretion and efficiency.

The position is paying up to $70,000 and will be onsite 5 days.

Responsibilities:

• Payroll and HR Management:
• Oversee household staff payroll, ensuring accuracy and timely processing.
• Prepare offer letters, contracts, and employment agreements for new hires.
• Facilitate the onboarding process and ensure compliance with employment regulations.
• Scheduling and Calendar Management:
• Coordinate and maintain schedules for the family and household staff.
• Arrange appointments, activities, and travel itineraries.
• Ensure clear communication and smooth coordination among all parties involved.
• Administrative Support:
• Track household budgets, expenses, and manage vendor payments.
• Organize and maintain essential family documents and records.
• Serve as the point of contact for accountants, legal advisors, and external service providers.
• Household Oversight:
• Manage the hiring, training, and scheduling of household staff.
• Act as the primary contact for vendors and service providers.
• Ad Hoc Duties:
• Assist with event planning and coordination.
• Handle special projects and requests as they arise.

Requirements:

• Bachelor’s degree or relevant experience in administration, HR, or a related field.
• Proven experience in family office, household management, or executive support roles.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
• High level of discretion and confidentiality.
• Ability to adapt and prioritize in a fast-paced environment.
• Excellent interpersonal and communication abilities.

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