Job Description

About Us:

At G & J Marketing and Sales, we are committed to driving success with PRIDE—Professionalism, Responsibility, Integrity, Drive, and Energy. Since 1984, we have been the industry leader in food sales, office coffee, and technology services, building lasting relationships with operators, distributors, and national accounts. We are looking for an Associate Sales Analyst who shares our values and is eager to contribute to our continued success.

About the Job:

We are seeking a highly organized and proactive Sales Administrative Coordinator with exceptional administrative and organizational skills to support two (2) National Sales Managers. This role requires someone who can balance calendar management, project coordination, reporting, and day-to-day operational support.

The ideal candidate must have advanced Microsoft Excel and PowerPoint skills to prepare accurate reports, presentations, and analysis. Experience with data analysis is a strong plus.

Responsibilities:

Administrative Support

• Manage and prioritize NSM calendars; schedule meetings, appointments, and conference calls across multiple time zones.
• Prepare, edit, and finalize PowerPoint presentations and Excel reports with a high level of accuracy.
• Moderate meetings: record minutes, track action items, and follow-up on deliverables.
• Draft and manage correspondence (emails, calls) on behalf of NSMs.
• Coordinate complex travel arrangements and itineraries.
• Maintain accurate CRM records and ensure data integrity.
• Manage a high volume of communication and flag key priorities.

Project Coordination

• Track milestones, coordinate resources, and support deadlines for ongoing projects.
• Collaborate with peers across departments to streamline communication and ensure alignment.
• Assist in building and maintaining project tracking tools.

Data & Reporting (Pluses)

• Input and process data feeds; organize records for efficient retrieval.
• Conduct light data analysis and prepare reports/briefings.
• Use Excel to generate sales activity reports and dashboards.
• Recommend improvements to reporting processes for greater efficiency.

About You

• 2-3 years of experience in administrative support, sales operations, or business support role.
• Advanced Microsoft Excel and PowerPoint skills required (must be able to build pivot tables, charts, graphs, and polished presentations).
• Bachelor’s degree in business, Administration, or related field preferred.
• Strong planning, organizational, and time-management abilities.
• Ability to manage multiple priorities while maintaining accuracy.
• Professional discretion and excellent communication skills.
• Positive, proactive attitude with the ability to anticipate needs.
• Experience with CRM systems and vendor or cross-functional coordination a plus.

This position is ideal for someone who is:

• Dependable – Reliable and consistent in follow-through.
• Organized – Skilled at managing competing priorities.
• Analytical – Comfortable using Excel and data to support decisions.
• Adaptable – Thrives in a dynamic, fast-paced environment.
• Efficient – Detail-oriented with a focus on productivity and accuracy.

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