Job Description

A well-known DC law firm is growing the clean technology and renewable energy practice is seeking a dedicated Practice Assistant to take ownership over essential tasks to ensure the practice continues progressing and expanding. Practice Assistants provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The position will focus on team organization and team management. The practice assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards. Core hours are from 9am-5:30pm with minimal overtime requirements.

Status: Direct Hire

Salary: Up to $105K DOE

Duties and Responsibilities:

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
• Heavy calendaring to assist with managing professionals’ appointments, meetings (external and internal), client deadlines, etc.
• Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
• Track, organize, and process reimbursements, business intake, invoices, and check requests.
• Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
• Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
• Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
• Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.

Job Requirements:

• Bachelor's degree preferred
• 7+ years supporting senior professionals, in a legal or Sr. Executive assistant role
• 4 – 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.
• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Strong interpersonal skills and able to interface with existing and potential clients.
• Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
• Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
• Ability to take direction and work independently with little supervision.
• Ability to effectively work well with others.
• Effective and professional interpersonal and communication skills.
• Ability to write clearly and professionally, with excellent proofing skills.
• Strong work ethic with ability and commitment to maintain confidentiality.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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