Job Description

Executive Personal Assistant (Essex County, NJ based)

Our client is an established organization in business for over 40 years.

They are currently seeking a responsible, high-energy individual for their open Executive Personal Assistant position. The Executive Personal Assistant will manage the day-to-day operations for the President in an office environment as well as supporting this Executive and family on a personal level.

The ideal candidate is well organized, flexible, thorough, and self-motivated, with experience in handling a wide range of corporate administrative responsibilities. The ideal candidate must be able to work with minimal supervision and demonstrate professional written and verbal communication skills.

About the job

• Proactively maintain the executive’s calendar for both personal and business.
• Act as first point of contact as necessary.
• Able to be resourceful and proactive in dealing with the day-to-day issues along with events/problems that arise quickly.
• Schedule, coordinate and keep the executive up to date on personal and professional events, meetings, and appointments.
• Manage personal appointments for executive and family including doctor’s appointments, home repair and maintenance for multiple houses.
• Liaise with personal driver and Executive’s family on a regular basis.
• Personal shopping as needed and management of returns and refunds.
• Manage personal finance payments for vendor accounts, health claims, etc., using Quick Books.
• Manage professional and personal correspondence, emails, phone calls, mail, invitations, etc.
• Seamlessly research, plan and manage travel arrangements, both domestically and internationally, accompanied by detailed itineraries for Executive and family.
• Ensure Executive suite is organized and maintained each day.
• Manage ad hoc both personal and professional projects as needed.
• Represent the executive and organization in a professional, polished, and intelligent manner.

Job Qualifications

• Must have at least five years’ experience working with the C Suite-Level.
• Proficiency in MS Office (MS Word, MS Excel and MS Outlook)
• Experience with Quick Books preferred
• Excellent written and verbal communication skills
• Must have experience working in fast-paced environments where the utmost discretion and confidentiality are required.
• Ambitious and detail oriented; willing to learn and initiate new and improve processes where needed.
• Enjoy the role of a gatekeeper while maintaining professional relationships.
• Possess the ability to work quickly without compromising quality.

Job Tags

Similar Jobs