Job Description

Tata Electronics Private Limited (TEPL) is a greenfield venture of the Tata Group, one of India’s most respected business conglomerates. Operating in over 100 countries, the Tata Group is driven by the mission to improve quality of life globally through long-term stakeholder value creation. Tata Electronics is redefining the EMS (Electronics Manufacturing Services) landscape by delivering innovative consumer electronics products, services, and solutions. Join us as we build the future of electronics manufacturing from the ground up.

This is a unique opportunity to be part of a new and fast-growing organization with the backing of one of the most respected groups in the world. You will play a foundational role in establishing a world-class presence in North America and shaping our culture and operational excellence from the ground up.

We are seeking a highly organized and versatile Office Manager to oversee the day-to-day operations of our Santa Clara office. This individual will be responsible for managing administrative functions, employee experience, facility operations, and site security. The ideal candidate will wear multiple hats, ensuring the workplace runs smoothly, remains compliant with regulatory requirements, and maintains a safe, efficient, and welcoming environment.

Responsibilities:

Office Management & Administration

• Manage overall daily operations of the office including front desk coordination, supplies, and administrative support.

• Lead efforts to foster a positive employee experience, ensuring that the workspace reflects our culture and values.

• Organize office events, visits, and onboarding support for new hires.

• Handle vendor management related to office services such as catering, housekeeping, maintenance, etc.

Facilities & Compliance • Oversee maintenance and operations of the physical office space.

• Ensure the facility is compliant with all local regulations including EHS (Environment, Health & Safety) standards.

• Collaborate with internal and external stakeholders for facility upgrades, space planning, and business continuity planning.

Security & Asset Protection • Act as the primary point of contact for all security-related activities at the site.

• Implement and enforce security protocols to safeguard company assets, personnel, and information.

• Liaise with third-party security vendors and ensure surveillance, access control, and emergency response measures are up to date.

• Conduct regular audits and risk assessments to proactively address safety concerns.

Cross-functional Collaboration • Coordinate with global teams across administration, HR, IT, operations, and leadership to support broader business initiatives.

Essential Attributes:

• Serve as the local escalation point for operational challenges and crisis management.

• Strong problem-solving skills with the ability to lead complex, cross-functional initiatives.

• Excellent problem-solving, analytical, and decision-making abilities.

• Proactive mindset with a strong sense of urgency and attention to detail.

• Exceptional communication, negotiation, and leadership skills.

Qualifications:

• 5+ years of experience in office/facilities management, security, or operations roles.
• Working knowledge of EHS standards and local facility compliance requirements.
• Strong interpersonal and communication skills, with experience leading cross-functional initiatives.
• Familiarity with physical security systems (e.g., access control, CCTV, emergency procedures).
• Strong leadership, cross-functional collaboration, and stakeholder management skills.
• Excellent communication, negotiation, and problem-solving abilities.

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