Job Description

Legal Office Operations Support

Philadelphia, PA (onsite) 19103

2 Months Contract

OT may be required and the person must be flexible to work ( 8 am - 5 pm or 9 am - 6 pm) though they are requesting a schedule of 8:30 am - 5:30 pm

Overview:

The Legal Office Operations Support role involves assisting with high-volume document management in a legal office environment, including operating equipment, processing mail, and maintaining office areas.

Responsibilities:

• Operate high-volume copy machines, scanners, and other office equipment.
• Perform copying, scanning, binding, and finishing tasks for legal documents.
• Distribute office supplies, fax transmissions, and mail.
• Troubleshoot copier issues and coordinate service calls.
• Ensure all equipment is in working order and maintain daily meter and service logs.
• Handle shipping/receiving tasks, ensuring proper packing and delivery.
• Set up and break down meetings, including arranging beverages and catering.
• Maintain cleanliness of conference rooms, copy rooms, and kitchenettes.
• Lift up to 30 lbs and stand for extended periods.
• Perform filing, document scanning, and assist with project coordination.
• Provide high-quality work within tight deadlines in a fast-paced environment.
• Assist with customer questions and coordinate tasks to meet legal office needs.

Requirements:

• High school diploma or equivalent.
• 1+ year of experience in the legal industry preferred.
• Ability to work independently and efficiently in a dynamic environment.
• Proficiency in MS Office and office equipment (copiers, fax, postage machines).
• Strong customer service and communication skills.
• Ability to lift up to 30 lbs unassisted.
• Flexibility with hours (8:30 am - 5:30 pm).
• Excellent organizational and troubleshooting skills.

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