Legal Document Coordinator (Notary Certified) Job at Dexian, Plano, TX

ZkZZWXd5V29SVEM1UUV5QXVvZ0luVTlxL2c9PQ==
  • Dexian
  • Plano, TX

Job Description

Industry : Financial Services

Job Title : Documentation Notary

Location : Plano, TX (onsite at corporate headquarters)

Hours : 8am - 5pm CST (1 hour lunch) Monday - Friday

We are seeking a detail-oriented and highly organized Documentation Specialist to manage, process, and maintain critical business documents with accuracy and legal compliance. This role requires an active Texas Notary Public Commission, as the specialist will regularly notarize documents related to contracts, legal records, financial transactions, and other business needs.

The ideal candidate will be experienced in handling confidential information, possess excellent written communication skills, and have a thorough understanding of document control and notarial responsibilities in the State of Texas.

Key Responsibilities:

  • Prepare, review, and manage a wide range of documents including contracts, agreements, affidavits, and regulatory forms.
  • Notarize documents in compliance with Texas state laws and company policies.
  • Maintain accurate logs and records of notarizations and document activities.
  • Assist departments with formatting, organizing, and archiving electronic and physical documents.
  • Coordinate document reviews, approvals, and signatures with internal and external stakeholders.
  • Ensure document retention practices meet state regulations and company policies.
  • Support audits, legal reviews, and compliance reporting by providing relevant documentation.
  • Provide administrative support for special projects involving legal or regulatory documentation.

Basic Qualifications:

  • Active Texas Notary Public Commission (must be maintained throughout employment)
  • High school diploma or GED required; Associate's or Bachelor’s degree preferred
  • 1+ years of experience in document control, legal administration, or a similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
  • Familiarity with document management systems (e.g., DocuSign, Adobe Sign, M-Files)
  • Strong organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Ability to handle confidential information with discretion
  • Occasional lifting of file boxes (up to 20 lbs) may be required
  • Must report onsite Monday – Friday

Preferred Qualifications:

  • Previous experience working in legal, financial, or real estate industries
  • Knowledge of Texas notarization laws and best practices
  • Experience with compliance or regulatory documentation

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Tags

Work at office, Monday to Friday,

Similar Jobs

Infosys BPM

Mortgage Loan Processor Job at Infosys BPM

 ...Mortgage Loan Processor Atlanta, GA Fulltime The Processor is the key contact...  ...communicating to the Sales personnel (Loan Officer) regarding loan status. In the role...  ...equivalent At least 2 year of relevant work experience Qualifications Preferred ~2+... 

Wakefern Food Corp.

Logistics Customer Service Supervisor Job at Wakefern Food Corp.

 ...aspects of replenishment and supply chain activity within the Logistics division, from order creation to retail delivery and pack out....  ...various logistics related tasks and assignments, as designated by Management. What were looking for Bachelors degree, or 60 or... 

Dexian

Mailroom Assistant Job at Dexian

 ...2.53/hr Short Description: Receives, sorts and distributes mail and supplies to all Massport facilities in a courteous and timely manner. Inspects incoming mail to ensure packages are safe and reports all suspicious packages immediately. Complete Description... 

Sport Clips

Hair Stylist/Barber Job at Sport Clips

 ...Team building outings * Unlimited career advancement * Paid Training * Supportive Leaders and Coaches who train you at any level from entry level to advanced. * Barber license training, we have a path to train you over the course of 1-2 years to crossover your... 

Boston Children's Hospital

Clinical Social Worker, Outpatient Cerebral Palsy, Boston Job at Boston Children's Hospital

 ...Department Summary: We are currently seeking a full-time outpatient social work position (40 hours) to provide a range of clinical social...  ...in collaboration with multidisciplinary team and other social worker on the service. Minimum Qualifications Education: ~...