Job Description

D3 Search is actively seeking a Human Resources Assistant candidate for a well-established and highly respected CA-based law practice headquartered in downtown Los Angeles, CA (90071).

Position Title:

Human Resources Assistant

• Note: 2+ yrs. relevant HR assistant experience is REQUIRED (professional services industry).

Location/Map:

Los Angeles, CA (90071)

Employment Status:

Full-time employment opportunity | exempt role.

Employer Work Model

Flexible hybrid 4/1 work model (4 onsite & 1 remote).

Position Summary:

Prominent CA-based law practice is seeking an enthusiastic and highly motivated HR Assistant to support our Human Resources Department. This entry-level position will provide an opportunity to gain firsthand experience with multiple areas of Human Resources, such as recruiting and onboarding, payroll and benefits, compliance, policies and procedures, training and development, and employee relations. The role will involve performing a variety of administrative tasks, providing support to all areas of HR, and management of special projects which will allow for the opportunity to develop substantive skills and grow within the Firm.

Duties and Responsibilities :

• Handles details of a highly confidential and sensitive nature; maintains strict confidentiality and use of discretion
• Provides administrative support to Human Resource including maintaining files, responding to HR-related calls and emails and escalating as necessary, handling mailings, and calendaring
• Prepares, organizes, and maintains accurate and up-to-date human resource files, reports, records, posting and notices, and documentation
• Prepares and inputs data in HRIS system; updates, monitors, and maintains records, documentation, and reports
• Assists with distribution and submission of forms and documentation, such as recruitment, onboarding, payroll, benefits, reviews, leave, and exit
• Updates HR budget and submits orders, invoices, expenses, and reimbursements
• Distributes HR communications and documentation as directed
• Tracks compliance updates and completion
• Updates HR Intranet resources and communications
• Coordinates HR meetings and events, including scheduling, organizing materials, tracking employee participation, taking minutes, and assisting with presentations
• Supports recruitment and onboarding including updating and distributing job postings, scheduling interviews, coordinating background checks, distribution and receipt of offer letters, and assisting with onboarding processes
• Supports the Firm’s E-Verify program and examination I-9 documents
• Assists with development and distribution of departmental news and updates
• Edits and formats HR policies, procedures, letters, forms, and other communications

Qualifications and Skills :

• Proven ability to maintain confidentiality and use discretion
• Excellent interpersonal and communication skills
• Ability to learn and adapt quickly to changing needs
• Strong written and verbal communication skills
• Keen attention to detail
• Effective organizational, administrative, and research skills
• Excellent time management skills with a proven ability to meet deadlines
• Proven ability to prioritize and multi-task
• Excellent analytical and critical thinking skills
• Must be able to work independently and on a team
• Demonstrated professional demeanor and work ethic
• Must be proactive and take appropriate initiative
• Displays a desire to grow within the role and the Firm
• Basic understanding of HR principles and employment laws
• PC proficient, including Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe, Teams, OneDrive, and the Internet
• Proficient with, or the ability to quickly learn, database applications, human resource information systems, payroll systems, and similar software
• Experience with ADP, HRIS, payroll management, or similar systems are sought but not required

Education and Experience :

• Bachelor’s degree (BA/BS, BBA, etc.) is required.
• Prior office or professional working experience in an HR department is required.

Salary/Compensation/Benefits:

Yearly salary is 70K to 80K (DOE/DOQ) plus a comprehensive and robust health benefits package, generous PTO, flexible hybrid work model (4/1) , onsite parking, pet insurance, 401K, referral program, annual salary reviews/increases and lucrative bonuses, and many other notable employee-centered perks, etc.

If interested in this full-time/direct hire HR Assistant role in Los Angeles, CA (90071) , and you meet the above qualifications/requirements, please do not hesitate to contact the following D3 rep.:

Don Moser | D3 Search

📬don@d3search.com | ☎️ 213-785-2485

📡

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

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