Job Description

PERSONAL / EXECUTIVE ASSISTANT: 

Seeking a personal/executive assistant to provide support to high profile talent.

CANDIDATE: 

The ideal candidate will have entertainment and or administrative experience and be very efficient and highly attentive to the smallest of details. Multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. 

RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO: 

· Coordinate and maintain the personal and professional calendar, including all reservations, personal appointments, conference calls, events and meetings.

· Organize and execute the daily schedule including, but not limited to emails, calls, appointments, and appearances. 

· Running personal and professional errands as needed.

· Research, arrange and coordinate all travel arrangements, both nationally and internationally, via private air travel as well as commercial. 

· Handle all requests diligently, including errands, personal shopping and gift-giving. 

· Liaison daily with Managers, Attorneys, Publicists, Business Managers, Agents and Television Executives.

· Special projects – EX: closet organization overhaul - sorting, selling, donating old clothing, etc. 

· Liaison with outside vendors for support and/or maintenance issues.

· Assist VP of Brand Operations on an as need basis, including the following:

• Photoshoot prep – booking models, creating shot lists, pulling and steaming product, scout/book locations if need be. Transporting product and supplies.
• Creating and updating brand decks as needed.
• Maintaining product inventory.
• Influencer outreach – researching, packing and shipping gifting product. 
• Ensure the office and showroom space is presentable and fully stocked with supplies at all times.

PREFERRED QUALIFICATIONS: 

· Reliable, flexible, charismatic and highly organized individual that operates with the utmost discretion at all times.

· Adept at problem-solving, with a proven ability to quickly grasp issues and to adjust rapidly to changing priorities. 

· Expert ability to manage multiple projects at any given time, through all phases from inception to completion, as well as navigate through pre-determined and unforeseen challenges.

· Strong attention to detail, while always maintaining a view of the ‘bigger picture’. 

· Ability to establish and maintain excellent rapport, as well as interface successfully with others from all levels and backgrounds. 

· Extensive knowledge in the etiquette of social, business and/or personal conduct in representing my employer in all aspects of their life.

· Ability to interact comfortably and effectively with employees of companies we work with

· Self-motivated, proactive, and resourceful 

· Superior oral, phone and written communication skills. 

· Must be dog-friendly 

· Must have reliable transportation

MINIMUM QUALIFICATIONS: 

· Experience with Microsoft Office Suite 

· Experience working across multiple time zones 

· Knowledge of operating standard office equipment 

· Can handle sensitive information with integrity and confidentiality 

EDUCATION:

Bachelor’s degree preferred 

LOCATION: 

Hermosa Beach, CA

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