Job Description

JRN: 2000

We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a label executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential.

Requirements:

• A minimum of 4 years of Executive Assistant experience, ideally within entertainment.
• Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry.
• Microsoft Office (particularly Outlook) experience.
• Bilingual in English and Spanish is a bonus, but not required.
• Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional).

Responsibilities:

• Management of extensive calendar and travel planning (personal and business),
• Liaising with the executive’s team and other high level execs at the company
• Draft documents and correspondence and more, track expenses (business and personal).
• Management of the executive’s inbox.
• Submit deal memos for approval
• Handle any IT issues
• Handle streams for executives/partners.
• Track and approve travel.
• Coordinate with the creative team for video shoots and other creative activities.
• Coordinate birthdays for clients.
• Coordinate with staff at other studios for the executive, and more as needed.

This is a great opportunity to work for a top executive who is part of a well established entertainment companies, and to join a truly amazing team!

Schedule: Monday - Friday, business hours, 24/7 mentality

Compensation: Up to $120K, depending on experience, and benefits

Location: Beverly Hills, CA

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