Job Description

Executive Assistant - Foundation

A renowned foundation is hiring for an experienced, proactive, and organized Executive/Personal Assistant to support the President. This EA should have a strong academic record, relevant work experience in a fast-paced environment and an interest in philanthropy.

Compensation is commensurate with experienc e: $100-$125k + fully paid benefits, 401k match, onsite gym, free meals, and unlimited PTO

Location: Midtown West, NYC

Hybrid work model: Onsite 4 days/week (with some flexibility to 3 days), and fully remote in July & August

Hours: typically 9am-6pm

Responsibilities include:

• Manage the President's calendar in Outlook, and assist with scheduling for the team at large
• Coordinate domestic and international travel and manage/track expense reports
• Provide personal assistant support, including personal flights, appointments, reservations, insurance/medical payments, and other ad hoc needs
• Liaise with the Board and other stakeholders to ensure smooth communication
• Coordinate and manage logistics for Foundation events
• Assist with project management, including tracking progress and ensuring timely completion of tasks.

Requirements:

• Bachelor's degree required.
• 3+ years of experience supporting a senior executive within a family office, foundation, non-profit, or financial services
• Someone who loves EA work and thrives in this role
• Attention to detail and ability to juggle a constantly evolving schedule and manage President’s time and days
• Extremely strong verbal and written communication skills
• Resourceful and proactive
• Tech savvy, highly proficient in Office 365, familiarity with database management a plus
• Experience managing global travel and a busy calendar, event planning skills are a plus

Please submit your resume to apply!

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