Executive Administrative Assistant Job at BridgeWork Partners, Dallas, TX

ZUZjU3p5R2pTakM4VFVlTHZZNEtta2hvL0E9PQ==
  • BridgeWork Partners
  • Dallas, TX

Job Description

About the Company

Our client is a privately held, 40-year-old commercial cleaning and facilities service company that is family – run and growing! As they continue to expand, they are looking for a dedicated and capable Executive Assistant / Bookkeeper to support both the financial operations and executive leadership team. This is an exciting opportunity for someone who thrives in a fast-paced, hands-on environment and wants to play a key role in the next phase of growth.

Position Overview

This role combines executive-level administrative support with hands-on bookkeeping responsibilities. You will handle a variety of financial and administrative duties ensuring the accuracy of bookkeeping and supporting the company’s leadership with day-to-day operational and executive-level tasks. You’ll be responsible for maintaining the integrity of financial data, organizing records, managing payroll support, and serving as a reliable right hand to leadership. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and is committed to supporting the success of a values-driven team.

Key Responsibilities:

Bookkeeping & Financial Operations

  • Record and categorize financial transactions in QuickBooks Desktop.
  • Complete monthly bank and credit card reconciliations and resolve discrepancies.
  • Process and code accounts payable and receivable with precision.
  • Assist with payroll processing for 250+ internal employees and subcontractors.
  • Support invoicing, expense tracking, bank reconciliations, and financial reporting.
  • Prepare journal entries and assist with month-end, quarterly, and year-end financial closings.
  • Organize and maintain digital and physical financial records according to company standards.
  • Collaborate with leadership on financial reporting and strategic planning.

Administrative & Executive Support

  • Provide high-level administrative support to executive leadership.
  • Draft emails, memos, reports, and other professional correspondence.
  • Maintain accurate files and executive records.
  • Manage calendars, schedule appointments, and organize internal meetings.
  • Greet visitors, answer phone calls professionally, and handle sensitive matters with discretion.
  • Coordinate logistics for meetings and company functions, including catering and communication.
  • Anticipate executive needs and support daily office operations as needed.

Qualifications & Skills

  • 2+ years of experience in bookkeeping or accounting roles.
  • Proficiency in QuickBooks Desktop and general accounting software.
  • Strong understanding of payroll processes, reconciliations, and financial reporting.
  • Familiar with GAAP and financial audit preparation.
  • Excellent organizational and multitasking skills.
  • Tech-savvy, with strong knowledge of Microsoft Excel , Word, and digital filing systems.
  • Detail-oriented with a high degree of accuracy in data entry and document management.
  • Strong written and verbal communication skills.
  • Able to work independently and manage multiple priorities with minimal supervision.
  • A collaborative, can-do attitude with a willingness to support wherever needed.

Bonus Qualifications

  • Bilingual in English and Spanish (preferred, not required).
  • Experience in a service-based or family-run business environment.

Job Tags

For subcontractor,

Similar Jobs

Groove Technology Solutions

Network Support Representative, Tier 3 Job at Groove Technology Solutions

 ...About Groove Technology Solutions Were revolutionizing hospitality techoffering everything from DIRECTV and Wi-Fi to video surveillance and energy management. Named a Top Workplace and one of the Fastest Growing Companies in Utah , were proud of our people-first... 

RMA Texas Public Schools

High School English Teacher Job at RMA Texas Public Schools

 ...We are seeking a dedicated High School Teacher to join our team at RMA. The ideal candidate will help students learn subject matter and skills that will contribute to their development as mature, knowledgeable, and responsible individuals. This role requires a passion... 

Savannah College of Art and Design

Associate Chair of Luxury and Brand Management Job at Savannah College of Art and Design

 ...development and implementation. You will foster a positively oriented university environment, contributing significantly to the fulfillment of...  ...educational excellence; and provide evidence of success in creative and collaborative endeavors. The candidate should be an... 

Ascentt

Siemens MOM Techno-Functional Consultant Job at Ascentt

 ...Position Overview: We are seeking a skilled and motivated Siemens Manufacturing Operations Management (MOM) Techno-Functional Consultant to join our team. In this hybrid role, you will collaborate with cross-functional teams to implement and optimize Siemens Opcenter... 

Bamboo Athletics

Personal Wellness Coach Job at Bamboo Athletics

 ...applicant has expertise as a fitness instructor or trainer, as well as great customer service abilities. Apply now if you're eager to...  ...clients get healthy and fit!Were looking for 1 standout coach whos ready to grow with us.Your Role: Coach...