Document Specialist Job at NXTKey Corporation, Ogden, UT

ZVZZVHhpU2lUakc4UmtlSnNvd1BuVVJ2L1E9PQ==
  • NXTKey Corporation
  • Ogden, UT

Job Description

Full Time Position : Salary + Medical + Dental + Vision Benefits

We are seeking a detail-oriented Document Specialist to support document digitization and processing efforts in Ogden, UT. This position involves working closely with high-volume scanning equipment and document management systems as part of the Federal Records Processing (FRP) initiative. The ideal candidate will be comfortable working with sensitive records, possess strong organizational and quality control skills, and be able to follow detailed procedures with minimal oversight.

Understand and operate across all stages of the FRP process including:

  • Batching/Sorting
  • Document Preparation
  • Scanning using industrial-grade scanners
  • Transformer/Collector activities
  • Validating scanned output
  • Final Disposition of materials
  • Prepare physical paper records for scanning (removing staples, unfolding pages, organizing files, etc.).
  • Digitize documents using industrial-grade scanning hardware in accordance with technical specifications.
  • Conduct image and file manipulation on scanned output for formatting and system compatibility.
  • Upload scanned files to designated AI-based document management platforms.
  • Perform first-level quality assurance checks to verify accuracy and compliance with FRP standards.
  • Collaborate with a technical FRP Government employee for secondary quality control and validation of determinations.
  • Disseminate physical paper documents post-processing based on established procedures.
  • Provide regular status reports and updates for assigned projects.
  • Track and update performance metrics for active and completed tasks.
  • Proofread and correct processed and unprocessed data for consistency and accuracy.
  • Accurately log new document requests into tracking databases and project management systems.

Required Qualifications:

  • Must be a U.S. Citizen or Permanent Resident .
  • High school diploma or equivalent required; Associate’s degree or relevant coursework preferred.
  • Experience with document handling, records processing, or scanning operations.
  • Familiarity with digital file formats, file transfers, and data input platforms.
  • Strong attention to detail and demonstrated commitment to quality control.
  • Ability to follow structured protocols and written instructions.
  • Competence in using Windows-based software and document tracking systems.
  • Excellent communication and organizational skills.
  • Able to lift boxes of documents and perform repetitive tasks as required.

Preferred Qualifications:

  • Prior experience in a government or federal records environment.
  • Exposure to AI-powered document processing or digital archiving systems.
  • Knowledge of records disposition practices and compliance standards.

Job Tags

Permanent employment, Full time,

Similar Jobs

Paladin Envirotech LLC

Sales Operations Manager Job at Paladin Envirotech LLC

 ...Job Description Job Description As a Sales Operations Manager in our Olympia, Washington location, you will play a critical role in driving growth, expanding material flow partnerships, and strengthening client relationships. You will lead sales strategy, develop new... 

Konnections Staffing

SLPA - Norco, CA Job at Konnections Staffing

 ...PART-TIME SLPA - Norco, CA Hours: 9AM-6PM $500.00 Sign-on Bonus QUALIFICATIONS: California SLPA License Computer literate with the ability to learn customer service software applications Professionally skilled in verbal and written communications... 

Fidelity Investments

Principal, HashiCorp Vault Expert Job at Fidelity Investments

 ...Description: In this role on the Privileged Access Management team, your primary responsibility will be to own and operate Fidelitys HashiCorp Vault application. This is an enterprise-class installation providing secrets management services to over 5,000 business unit... 

Home2Suites

Hotel Maintenance Engineer Job at Home2Suites

Wurzak Hotel Group is looking for an experienced Maintenance Engineer to support the Engineering Department at our gorgeous property, HOME2 Suites Philadelphia Convention Center is a 248 room hotel located at 12th & Arch Streets across from the Reading Terminal Market and... 

Top Level Promotions

Office Administration Assistant - Work from Home Job at Top Level Promotions

 ...Work from Home Data Entry & Office Administration Remote Online Role About the Job We are seeking motivated individuals in Milwaukee...  ...role allows you to work from home while gaining practical experience in digital office tasks, record keeping, and supporting...