Job Description

INDIANA STATE TEACHERS ASSOCIATION

Job Description

JOB TITLE: Director of Business Operations/CFO

DATE OF POSTING:  August 25, 2025

CLOSING DATE:  September 05, 2025, or until filled

STARTING SALARY: $157,522

ESTIMATED DATE TO FILL:  September 15, 2025

The Indiana State Teachers Association is seeking a qualified candidate for the position of Director of Business Operations/CFO.

General Description of the Position’s Function and Purpose

The Director of Business Operations/CFO of the Indiana State Teachers Association (ISTA) is responsible for managing the day-to-day business operations of the association, ensuring strong internal controls and setting a tone at the top of fiduciary responsibility and stewardship. This includes the work of the finance and accounting, technology, human resources, center print, and member resource center departments. 

This permanent Management position is located at the headquarters office in Indianapolis and reports to the Executive Director.

The qualifications listed below are those required for the position but do not encompass all those activities that may be included in the responsibilities and performance expectations of the job. Certain daily activities related to the individual’s job may be performed regularly but are too general in nature to include. 

Responsibilities

· Actively manage the day-to-day business operations of the association, ensuring strong internal controls and setting a tone at the top of fiduciary responsibility and stewardship. This includes the work of the finance and accounting, technology, human resources, center print, and member resource center departments. 

· Lead the financial operations of the Association, ensuring quality, integrity, and stewardship of members’ dues and the organization.

· Work with the executive director and other staff to develop the association budget in cooperation with elected leadership ensuring the budget reflects association goals.

· Build trusted relationships and work across the association with governance, management, and staff.

· Prepare and review financial forecasts, statements, and analysis for ISTA. 

· Act as the head of the human resource department, working directly with an HR Generalist to oversee all employee HR matters, health insurance administration, adherence to employment laws, and regular monitoring and calculation of staff compensation and benefit packages.

· Act as head of the Finance and Accounting Department, working closely with the Accounting Supervisor to ensure seamless financial operations.

· Act as head of the IT department, working with IT staff to regularly review, adjust, and implement policies to ensure technology is up to date and secure.

· Act as head of the Membership Resource Center(MRC), working closely with the MRC Supervisor to provide support and ensure seamless membership system operations.

· Provide support and guidance to the association treasurer. Assist with and/or lead various trainings and presentations to the board regarding the operations and financials status of the association.

· Regularly communicate financial results and information to the management and leadership teams and other elected leaders as needed.

· Serve as an officer and/or member of the boards of the ISTA Insurance Trust, the Associations’ political action committee (I-PACE), the ISTA Foundation, and other assigned roles. 

· Manage accounting control systems ensuring that accurate and timely accounting information and financial reports are produced. 

· Oversee the Association’s banking and investment activities. Actively manage cash flow to ensure it meets the Association’s needs. Serve as the primary contact and work with advisors. 

· Serve as the Association’s primary liaison with its Independent Auditors in cooperation with the Supervisor of Accounting. Ensure the annual audits are completed smoothly and in a timely manner.

· Oversee the negotiation and execution of Association contracts and leases with vendors and service providers.

· Participate in labor-management meetings and negotiations with staff unions.

· Work closely with the executive director to employ and coordinate with outside legal counsel on various matters as needed. Monitor changes in legal, regulatory, and administrative environments and implement changes in procedures needed to maintain compliance while maximizing operational and financial results.

· Work with Management and Governance Leadership on Strategic Planning

· Manage and oversee landlord/tenant relationships.

· Serve as administrator and secretary to the employee retirement plans.

· Serve as the primary contact for association operations. 

· Attend various association meetings as needed, including some travel and after hours/weekend time.

· Serve as the backup for other department staff as needed.

· Perform miscellaneous other activities as directed.

Qualifications

• Undergraduate degree from an accredited college or university.
• Certified Public Accountant preferred.
• Minimum of five (5) years of experience in Human Resources, Business Operations Management, or similar field.
• At least five to ten years of management experience with an organization of fifty or more people and a budget of at least $10M.
• Experience working with a labor union and not-for-profit experience preferred. 

· Experience developing written policies and protocols and developing systems to support the operations of the organization.

· Experience participating in diversity, equity, and inclusion efforts within an organization and a commitment to advance diversity and social justice.

· Strong communication and collaboration skills and ability to prioritize and multi-task.

· Some experience with Information Technology systems and a high aptitude for learning new technology and systems.

· Experience in conflict resolution, including skills to initiate problem solving, and experience in successfully facilitating and mediating difficult and controversial situations.

· Knowledge of General accounting and financial reporting procedures in accordance with generally accepted accounting principles

· Knowledge of 401(k) Retirement plans

· Knowledge of Human resources-related laws, regulations, and practices

· General knowledge of information technology systems and processes

· Knowledge of IRS rules and regulations especially as they relate to tax-exempt organizations, labor unions, and political action committees and activities

· Experience in Payroll reporting and processing of payroll taxes

· Experience in Employee benefits, including the management of health care and retirement plans

· General office software, particularly the Microsoft Office Suite, Adobe, Microsoft Dynamics and accounting software packages.

VI.  Application Procedure

Applications will be accepted through September 5, 2025 , or until filled.

 Please upload a letter of interest, resume, and contact for three professional references. Or email this information to Nicole Wise at nwise@ista-in.org

About ISTA:

The Indiana State Teachers Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or genetics.

Consistent with the ISTA Affirmative Action Plan, minorities, women, individuals with disabilities, individuals of all ages (18 or older), and veterans are encouraged to apply.

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