Job Description

Reports To: CFO

Status: Part-Time or Full-Time (to be discussed)

Summary:

The Bookkeeper / Clerk supports daily financial and administrative operations for ModMax. This role ensures accurate record-keeping, smooth invoice processing, and timely reporting. The ideal candidate is detail-oriented, trustworthy, and comfortable wearing multiple hats in a fast-paced, entrepreneurial environment.

Key Responsibilities:

• Maintain accurate financial records in Zoho Books (or QuickBooks, if applicable)
• Record day-to-day transactions (AP/AR, receipts, expenses, payroll data)
• Reconcile bank and credit card statements
• Manage vendor files and assist with purchase order matching
• File, scan, and organize receipts and documents (digital + physical)
• Support month-end close process and assist with basic reporting
• Assist with tax prep, grant reporting, or compliance document tracking
• Handle basic HR clerical tasks (e.g., timesheet logging, benefits tracking)
• Liaise with accountants, vendors, or internal team members as needed

Requirements:

• 2+ years bookkeeping, accounting, or office administration experience
• Strong attention to detail, organizational skills, and confidentiality
• Ability to prioritize, manage deadlines, and work independently

What Will Help You Stand Out:

• Proficiency in Zoho Books, QuickBooks, Excel/Sheets, and digital filing systems
• Bilingual (English/Spanish) a plus, but not required
• Familiarity with construction or manufacturing industry a plus

Compensation & Growth:

• Entry level/ Hourly or salary depending on experience
• Flexible hours and hybrid schedule may be available
• Opportunities to grow into full finance or HR coordinator role

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