Job Description

Job Title: Administrative Coordinator

Location: Philadelphia, PA

Pay Rate: $25/hour

Job Type: Contract (Full-Time)

Key Responsibilities:

• Serve as the first point of contact for internal and external communications
• Schedule and coordinate meetings, events, and travel arrangements
• Maintain organized filing systems—physical and electronic
• Track and process invoices, purchase orders, and expense reports
• Support department heads with calendar management and administrative tasks
• Prepare and proofread correspondence, reports, and presentations
• Ensure office supplies are stocked and equipment is properly maintained
• Assist with onboarding and offboarding of team members
• Collaborate across departments to support ongoing projects

Qualifications:

• 2+ years of administrative or office coordination experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Ability to handle sensitive information with discretion
• Experience working in a professional services, education, or nonprofit setting is a plus

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