Job Description

What You’ll Do

• Assist project managers with scheduling, documentation, and coordination of construction activities
• Prepare and manage submittals, RFIs, Change Orders, and Purchase Orders
• Maintain organized records of contracts, drawings, and project correspondence
• Assist project managers with preparing and submitting monthly pay applications to subcontractors
• Track job progress and maintain organized records
• Maintain and update project tracking systems
• Track and report on project KPIs such as budget adherence, schedule milestones, etc.
• File NTO’s, track lien releases, and other project specific documents
• Procure and manage bid ponds, payment & performance bonds, and other project specific bond requirements
• Assist with project closeout, warranties, and as-built documents
• Procure and manage project specific insurance
• Receive, organize, and manage invitations to bid and bid calendar
• Support compliance with safety regulations and company policies
• Provide administrative support for safety meetings, toolbox talks, and incident reporting

What We’re Looking For

• 5+ years of administrative experience with a general contractor or similar sized (or larger) subcontractor
• Strong Microsoft Office skills (Word, Excel, Outlook, Teams required)
• Excellent communication and multitasking abilities
• Highly organized and detail-oriented
• Comfortable working in a fast-paced, team-oriented environment
• Experience with QuickBooks Online is a plus

What We Offer

• Competitive salary based on experience
• Retirement plan with company match
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for growth and development
• A supportive, friendly team culture

Job Tags

Similar Jobs