Job Description
Job Summary:
Our client is seeking an Administrative Assistant to join their team! This position is located in Lake Buena Vista, Florida.
Duties:
- Interface directly with senior executives and their support teams, demonstrating the ability to work effectively with individuals at all levels
- Manage multiple calendars to ensure efficient scheduling of meetings across various time zones
- Schedule conference rooms, meetings, and video calls
- Understand daily priorities to strategically manage competing tasks and requests
- Adapt quickly to emergencies by reorganizing schedules as needed and restoring order once resolved
- Handle highly confidential and sensitive information with discretion, particularly in a publicly traded company
- Prepare regular reports and summaries, including time reporting and financial accounts, taking ownership of assigned tasks
- Assist in the preparation of presentations and client-facing communications
- Collaborate on projects and team requests through research, writing, and fact-checking
- Create complex, multi-city travel itineraries while considering time zones and logistical details
- Support the onboarding of new employees, serving as a welcoming and informative point of contact, including for senior leaders
- Mentor and train other support professionals in both technical skills and team collaboration
- Oversee office supply purchases and manage department purchase orders and vendor contracts
- Handle external inquiries for products and services, including outreach from vendors and organizations
Desired Skills/Experience:
- 5+ years of experience supporting an executive or in a comparable administrative role
- Excellent written and verbal communication skills, with flawless grammar and a strong vocabulary
- Strong PowerPoint and graphic design abilities, with the capability to transform verbal concepts into clear visual presentations
- Proven ability to multitask and prioritize deadlines and deliverables effectively
- High proficiency with computers, phones, and office equipment, including Microsoft Office, SAP, Confluence, Concur, and Windows environments
- Ability to remain calm and composed when handling unexpected situations
- Strong emotional intelligence to build relationships, foster collaboration, and encourage team cohesion
- Absolute reliability in handling confidential and highly sensitive information
- Confidence and willingness to learn new programs and tools as needed
- Flexibility to adjust schedule occasionally when business needs arise, while maintaining work-life balance
- Exceptional organizational skills and keen attention to detail
- Professional demeanor, positive attitude, and a proactive, can-do approach to tasks and challenges
Benefits:
- Medical, Dental, & Vision Insurance Plans
- Employee-Owned Profit Sharing (ESOP)
- 401K offered
The approximate pay range for this position is between $21.00 and $30.00 . Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
Job Tags
Local area,