Job Description

Job Description: Administrative Assistant

• Location: Tucson, Arizona
• Position Type: 12 month contract with extensions
• Duration: Immediate through 2025, with the possibility of extension for 12-24 months
• Salary: $20-24 per hour
• Schedule: Onsite five days a week (occasional remote work may be available)

Job Summary:

• We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Tucson, Arizona. This position will involve essential administrative tasks such as mail sorting, filing, coordinating monthly meetings, and handling check sorting. The successful candidate will work closely with Lindsay and collaborate with the entire team, ensuring that all operations run smoothly and efficiently.

Key Responsibilities:

• Sort and distribute incoming mail and packages.
• Organize and maintain filing systems for easy access to documents.
• Coordinate monthly lunch meetings for the team.
• Manage the sorting of checks and ensure proper documentation.
• Support team members with administrative tasks as needed.
• Adhere to schedules and timelines, demonstrating strong self-discipline and reliability.
• Follow direct instructions and take initiative to ask questions when clarification is needed.

Required Skills and Experience:

• Experience: 2-3 years in an administrative role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Additional experience with Oracle, ESP, Cofax Verify, or invoice processing systems is a plus.
• Attention to Detail: Must have excellent attention to detail and the ability to ensure accuracy in all tasks.
• Professionalism: Demonstrate a professional demeanor and a friendly, outgoing personality when interacting with team members and stakeholders.

Personal Attributes:

• Ability to take direction and follow multi-step instructions accurately.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Excellent communication skills, both verbal and written.
• Dependable, punctual, and capable of adhering to a set schedule.

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