Job Description

📌 Job Title: Administrative Assistant 4 – Bilingual Korean/English

📍 Location: Ridgefield Park, NJ 07660

🗓️ Schedule: On-Site

⏳ Type: Contract – 12 Months, Likely Extension / Conversion

🎓 Education & Experience:

• Bachelor’s degree in Human Resources or Business
• 1+ year of relevant administrative or HR support experience

📝 Summary:

Client is seeking a bilingual (Korean/English) Administrative Assistant to support CHRO Vice Presidents. This role requires strong communication skills, attention to detail, and the ability to thrive in a fast-paced environment. Responsibilities include calendar and travel coordination, expense reporting, document preparation, and logistical support for meetings and events.

🛠️ Job Responsibilities:

• Coordinate team budgets, including travel and entertainment expenses
• Manage general office support: mailings, printing, equipment setup, and space planning
• Prepare expense reports and arrange travel/accommodations for team members
• Schedule and support meetings, including materials, catering, and video conferencing
• Assist with HQ visitor logistics and VIP transportation coordination
• Track and reconcile budget items and inventory requests
• Support onboarding logistics, including new hire equipment tracking
• Handle shipping, mailing, and packaging needs
• Draft and format presentations, spreadsheets, memos, and internal communications

✅ Must-Have Skills:

• Bilingual in Korean and English (spoken and written)
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Ability to adapt in a fast-paced, dynamic environment
• High level of discretion and professionalism

⭐ Preferred Qualifications:

• Experience supporting executive-level leadership
• Familiarity with expense and travel systems (e.g., Concur)
• Event planning or logistics coordination experience

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